Built for UK teams

Expenses,
without the
rigmarole.

Snap the receipt. The AI reads it. The right people approve it. Built for UK teams that don't want a corporate card forced on them.

Start free, up to 4 users See how it works
No credit card. No setup call. Free forever for teams of four or fewer.
PREMIER INN
ROOM£75.99
BREAKFAST£12.00
DATE17/04/26
CARD ****4421
TOTAL£87.99
of which VAT 20%£14.67
SJ
Sarah Johnson
submitted a claim
£87.99
Premier Inn · Accommodation
Approved in 2s
Built in the UK · HMRC mileage rates · VAT-ready exports · Data hosted in the EU · Made for field and remote teams
The problem

Everyone hates
expense admin.

A client coffee shouldn't take three weeks, two managers, and a spreadsheet to reimburse. But that's most teams. Staff resent the forms, managers resent the chasing, finance resent the lot of it.

01

Receipts go missing

Half are crumpled in a coat pocket, the rest are buried in a phone somewhere. Staff lose track. No receipt, no payback.

02

Approvals drag on

Managers sit on them. Finance waits. Staff are out of pocket for weeks, chasing their own money. People remember that.

03

Existing tools don't fit

Most expense tools are built around a corporate card you didn't ask for. The rest are bloated, expensive, or both. So most teams just live with the admin and quietly resent it.

How it works

From receipt to payroll, in four taps.

A clean trail from coffee receipt to bank transfer. No spreadsheets, no chasing, no "did you keep the receipt?"

Step 01 · Employee

Snap a receipt. Our AI reads it.

Drop the photo into Expnsr. Our AI reads the merchant, line items, totals and VAT, and flags anything that doesn't add up before it ever hits a manager.

  • AI line-item recognition, checked against the receipt total
  • Catches mismatches, duplicates, and over-claims automatically
  • Works on any phone. No app, no typing
MORRISONS
HIGH ST · LEEDS
Coffee · 25.80✓
Sandwich4.25✓
Crisps1.10✓
Water0.95✓
TOTAL£12.10✓
VAT 20%2.02✓
AI reading receipt…
✦ AI · 0 flags · Ready to submit
Step 02 · Manager

Approvals that flag themselves.

Our AI catches receipt mismatches and over-policy claims before they reach you. Each flag comes with the reason. Tap to expand, approve in one click.

  • AI flags receipt vs claim mismatches
  • Auto-flags items over per-head limits
  • Approve, reject, or send back for a note
Manager Inbox

To review

32NEW
AK
Aisha Khan ✦ AI · Mismatch
Travel · Receipt £42.10 · Claimed £52.00
£52.00
DP
Dan Petrov Over policy
Client lunch · Kafe Smith
£86.00
Why this is flagged
Lunch claim of £86 exceeds the £30 per-head cap (2 attendees = £60 max).
SO
Sam Okafor
Office supplies · Ryman
£18.40
✓ Approved
Step 03 · Finance

Three lanes. One audit trail.

Finance decides how each claim leaves the system, and every route is logged, signed, and ready for HMRC.

Auto-approved ✦ AI
Low-risk claims under policy clear automatically. No human touch needed.
Approve over policy
Pay the full amount with a finance note explaining the exception.
Adjust & notify
Reduce to policy, log the original, auto-email the staff member with the reason.
Finance Review
Dan Petrov · Client lunch
Approved by manager · 26 Apr
Submitted£86.00
Policy cap£60.00
£26.00 over policy. 2 attendees × £30 cap.
Reimbursing £86.00£86.00
Step 04 · Payroll

Straight into accounts.

When the cycle closes, Expnsr packages everything for accounts and payroll. No chasing, no copy-paste. Your CSV, receipts PDF and summary spreadsheet go to your history. Download whenever.

  • CSV for Xero, QuickBooks, Sage or BACS
  • Receipts PDF bundled for HMRC retention
  • Summary spreadsheet for finance review
Payroll Export
↑
Uploading to accounts…
april-2026 · 14 claims · £1,284.60
History 0 files
Waiting for upload…
The finance view

See what finance sees.

Every claim scanned. AI concern scored. Mismatches surfaced. One click to approve, reject, or query.

expnsr.io/finance
Pending claims · April
This month
Last month
All time
Who
Amount
Category
AI review
SJ
Sarah Johnson
£87.99
Accommodation
No concerns
›
MT
Michael Turner
£42.50
Client meal
No concerns
›
PW
Priya Walsh
£128.00
Hotel · stated
Mismatch
›
JK
James Khan
£18.40
Mileage · 46 mi
No concerns
›
Mismatch detected · Priya Walsh
What the receipt shows
ASOS Ltd — £128.00 on women's clothing
What the employee said
"Hotel stay, overnight for client meeting"
expnsr.io/finance
Pending claims
SJ
Sarah Johnson
Accommodation
£87.99
No concerns
MT
Michael Turner
Client meal
£42.50
No concerns
PW
Priya Walsh
Hotel · stated
£128.00
No concerns Checking… Mismatch
Mismatch · Priya Walsh
Receipt
ASOS Ltd — women's clothing
Stated
"Hotel, overnight"
Why Expnsr

What most tools miss.

We didn't set out to build a lighter version of Pleo. Expnsr solves things the bigger tools don't bother with.

Exclusive to Expnsr

AI that checks whether the story adds up.

Employee claims "client lunch" and uploads a clothing receipt? We spot the mismatch and flag it for finance review. No other tool does this.

Our wedge

No corporate card required.

Everyone else wants to sell you their card. We don't care how your team pays. Personal card, company card, petty cash — we handle the admin side regardless.

Policy engine

Limits that actually enforce themselves.

Set £25 per head for Meals, block anything over. Set £50 for Accommodation, flag it for review. Custom categories, custom limits, per company.

UK-first

Made for the way UK teams actually spend.

HMRC mileage rates (45p then 25p) built in. VAT reclaim ready on exports. Built for field engineers, remote workers, sales reps, and anyone whose receipts don't pile up on a desk. Data hosted in the EU.

Pricing

Honestly priced.

Free for small teams. Flat monthly fees for larger teams. No per-user gotchas.

Free
£0/mo
Up to 4 users
  • AI receipt scanning
  • Manager approvals
  • Mileage tracking
  • CSV export
  • UK VAT support
Start free →
Starter
£29/mo
Up to 20 users
  • Everything in Free
  • Custom expense policies
  • AI mismatch detection
  • Departments & cost centres
  • Priority support
Start Starter →
Growth
£79/mo
Up to 100 users
  • Everything in Starter
  • Multi-level approvals
  • Advanced reporting
  • Accounting integrations soon
  • Dedicated onboarding
Start Growth →

Need more than 100 users? Talk to us about Enterprise.

FAQ

Common questions.

No. Expnsr works with however your team already pays: personal cards, company cards, petty cash. We handle the admin side. Most of our competitors sell you a card first. We don't.
Your data is hosted on Supabase in the EU. Receipts are stored encrypted. We don't sell or share your data. Full GDPR compliance. You can export or delete everything at any time.
Yes. VAT amounts are extracted from receipts automatically and separated on CSV export. Mileage uses the HMRC approved rates (45p for first 10,000 miles, 25p after) by default, or set your own company rate.
Yes. Export to clean CSV that drops straight into Xero, QuickBooks, Sage, or any payroll system. Direct integrations with accounting platforms are coming soon.
Upgrade in the app with a single click. Flat monthly pricing. No nasty per-user surprises as you scale. You keep all your existing data and settings.
Every expense tool scans receipts. We also cross-reference the employee's stated reason with what's actually on the receipt. If the reason says "client lunch" but the receipt is from H&M, finance gets a flag. Other tools catch errors. We catch misuse too.

Stop chasing
receipts.

Ten minutes to set up. Free for teams of four or fewer. No credit card, no demo call, no commitment.

Start free →
Start free →